One element typical of web governance frameworks in higher ed is a website advisory committee. If you are a digital professional on a campus, you may be facing challenges from a committee that is unwieldy, slow to act, or focused on the lengthy discussions needed to get to consensus decision making. Getting timely and useful feedback from an advisory committee isn’t easy. Here are some suggestions:
Create a structure for providing useful feedback.
A committee of non-experts might need direction on how to provide useful feedback. Perhaps it isn’t surprising that, absent a structured process, individuals will default to watered-down responses that don’t get you what you need. To structure the process:
- Provide context. Present background and detail to fully explain what you recommend.
- Allow a set amount of time for discussion and perhaps allow your committee time between meetings to process.
- Consider getting feedback from individuals after holding a committee meeting for group discussion.
Make it a no-brainer.
Whenever you can, ask for feedback on ideas and recommendations grounded in research. Use best practice, benchmarking, and testing to inform what you present to your committee. The less the committee has to connect the dots, the more successful you’re likely to be.
Ask the right questions.
The way you phrase your questions during feedback discussions can make a difference:
- Avoid open-ended questions like, “What do you think of this design?” or “Which message platform do you like the most?”
- Instead, use more focused questions like, “How well does this copy explain the strength and uniqueness of our academic programs?” or “How well does this design communicate that our college offers high quality academics and a range of opportunities for students?”
Be sure you’re clear about your committee’s role in making decisions.
I think the feedback loop is endless because we aren’t clear about when a decision is required from the committee. If yours is an “advisory” committee, you don’t need a decision; get the best feedback you can, and move on. If decisions are made by the committee, structure your meeting agendas to indicate which meetings are for update and discussion and which are for a final decision. Also:
- Make it clear you will sometimes need to decide even when all committee members aren’t present.
- Take a vote. Sometimes, consensus takes too long and you need to force a decision.
Identify a release valve.
If you’re leading a website advisory committee, make sure you have an executive sponsor. If you’ve done the best you can, but the committee is stuck and needs to get back on track, ask your executive sponsor for cover. Avoid asking for help making the decision; just make sure your decision is in sync with the leadership team that charged you to lead the committee.